Electronic Archiving - El Abdaiah General Trading L.L.C

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We're a trusted & professional Electronic Archiving Company

However, in traditional archiving this process is exceedingly slow. One of the chief advantages of electronic archiving is the reduction of costs related to the physical space required for document storage, as well as faster and easier access to documents, guaranteed document security, and the ability for multiple users to access the same file or document simultaneously.

Among the administrative divisions of large organizations, document archiving and records management unquestionably rank among the most critical and exacting functions that underpin strategic management and planning. It can be asserted with confidence that, without a structured, mandatory archiving system in place, neither administrative nor operational units can carry out their responsibilities effectively. Conversely, extracting and leveraging business‐intelligence data helps organizational leaders make informed decisions and craft robust strategies.

The preparation and cleaning of documents consists of opening the folds of papers, repairing tears, removing the stapler needle, etc., which is very important to do, so that it will speed things up in the next steps. In short, the steps are carried out as follows:

A) Preparation of documents, documents and records for digitization including: opening the binding, taluk and shiraze, pin, wire, needle, staple, dust removal, cleaning and restoration of damaged old documents, documents and records and making them suitable for scanning.

B) Sealing documents according to the document’s requirements.

C) matching the cover of the document with attachments and separating the moved documents.

D) Repairing documents if needed.

E) Preparing a report of non-existent, distorted, duplicated and copied financial documents and documents for legal action and fixing the defect.

Preparation

Preparation and cleaning of documents consists of opening the folds of papers, repairing tears, removing the stapler.

A) Scanning of revised leaves.

B) Cutting and correcting the image direction of documents if needed

Scanning

Scanning and imaging of documents

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In order to facilitate and speed up data recovery and users’ access to required documents, information should be entered into the relevant fields in the electronic archive software. This stage will meet the next needs of the organization in quick search and obtaining the desired information, which is done according to the following steps:

A) Review of scanned documents.

B) Upload documents

C) Reporting on uploaded documents and re-uploading un-uploaded documents and fixing their defects.

D) Reporting documents without attachments

E) Reporting of missing documents and collecting, scanning and uploading them

Uploading Information into the Software

To facilitate and speed up the retrieval of information and user access to the required documents, data must be entered into the relevant fields in the electronic archive software. This step addresses the organization’s future needs for fast searches and access to specific data.

After completing the previous steps, all the scanned documents are categorized and according to the document number according to the customer’s needs, the information is stored on a hard drive or LTO tape and delivered to the customer.

Backup Creation

After completing the previous stages, all scanned documents are organized and numbered according to the client’s needs. The information is then saved on a hard drive or LTO tape and delivered to the client.

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